Teams

Our websites can display employee information in a number of ways:

• via the Directory app on the left vertical menu of each website
• via a people feed on a page

Employee data comes from the district's enterprise data system, Workday. This list of employees contains information such as name, position or title, and location. It is updated daily. Edits to this data must be performed by Human Resources.

CommCenter allows us to group employees into Teams, making it easier for visitors to understand how school personnel are organized. For example, an employee's title may simply be "teacher," but adding them to a Team called "1st Grade Teachers" provides additional clarity.

• There is no limit to the number of Teams that can be created per school, however, consideration should be given to the number of Teams that can be navigaated by the visitor.
• Teams will appear on the Directory app as soon as they are published.
• Teams can appear on a page, however, the owner of the page must be set or a people feed must be added. The website will need to be republished for changes to take effect.

Creating / Editing Teams

Teams may be created by using the 'Create Group' button at the bottom right. Teams may be edited simply by clicking on the Team itself.

There are two areas on the editing page:

• Team details: optional - this information appears as a summary on pages where the owner has been set to this team (see the Pages section.)
• People: required - add team members to the list by clicking just below 'Add Person'. A list of employees will be shown and can be narrowed by spelling the person's first or last name.

When finished, use the 'Publish' button at the lower right.

Finding an Employee's Team Assignments

Use Find Team Assignments on the Teams page when an employee appears in a team owned by another organization or retains an older assignment after changing locations.

Search by the employee's name, email address or current organization. Results show the employee's current location and every resolved team assignment with the organization that owns it. Select a team to switch CommCenter to that organization and open the existing team editor.

The lookup does not remove assignments. Review the selected team and remove the person there when appropriate. Because staging and production directory data can differ, confirm assignment cleanup in the production CommCenter.