Academy District 20 CommCenter

# Roles

The Roles page gives the administrator a way to control editor access. Currently, the feature set for Roles is limited and some of the functionality has yet to be implemented.

# Roles List

The list of Roles currently in use include:

  • Admin: access to all functionality
  • Announcement Contributor (Org): allows a trained web editor the ability to add announcements on their organization's website
  • Feature Contributor (Org): allows a trained web editor the ability to add features on their organization's website
  • Organization Profile Editor: allows a trained web editor the ability to edit the school's profile information.
  • Team functionality (announcements, features, teams) is incomplete.

# Adding People to Roles

Only people with the 'Admin' role can add people to roles.

Clicking on the role on the left will bring up people details in the pane to the right. This pane will show:

  • Role Title
  • Role Description
  • an option checkbox to make the curent role the default role (Danger Will Robinson; you should be hesitant to use this.)
  • a list of assigned users

To add someone to a role:

  • The user must first login to the CommCenter at least once for their name to be selectable.
    • Have the user log in to app.asd20communicator.org.
    • The user must have existing ASD20 user credentials assigned by IT.
    • Have the user accept any trust type questions presented by the login.
  • Once the user is logged in, their browser will display a blank screen with the organization pull-down at the top center (set to Academy District 20)
  • Click in the 'Add User' dialog box and select the user to be added.
    • On rare occasions, the user name or email address will be presented in all caps; if this happens, stop, and ask the IT department to fix the users login information.
    • User names or email addresses in all caps will likely cause Single Sign-On applications (SSO) like the CommCenter to fail to authenticate.
    • If the user's name or email address not not appear in all caps, simply click on the name to add it to the list.
  • Click 'Save' at the lower right.
  • Web Editors will typically need two roles:
    • Announcement Contributor (Org), and
    • Feature Contributor (Org)
  • After saving the new Roles, have the user refresh their browser, and use the organization pull-down at the top center to select their school.
    • During the web editor's first few uses, it is common for the user to get an error when trying to publish an announcment or feature. The most likely cause is that their school isn't selected at the top.

# Specific Role Permissions

The pane to the far right shows the various permissions that are applied to a specific role. Don't adjust these.

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